When you are running your tutoring system, it has to be your
tutoring system. Virtual Tutor Coordinator V3.1 can be customized in
many ways so that the software works for your tutoring system, and not
the other way around. The customizations listed on this page can all be
done through a few clicks of a button, but when you purchase VTCV3.1,
you may request other customizations which may be done free of
charge. Included with the purchase of Virtual Tutor Coordinator V3.1,
you get three free hours of customizations, though we will often do
more at no additional cost.
A partial list of things that you can customize:
- Messages: You can set certain messages that will appear on the tops of different
pages, as well as messages that will be in certain e-mails.
- Evaluations: You may customize student and tutor evaluations, which are
filled out by students and tutors for each tutoring session in which they
participate. The way the user inputs answers to questions in these
evaluations can include drop-down box selection, option button selection,
check boxes, text boxes, and text area boxes (multi-line text boxes).
You can also select at any time whether you would like the evaluations
to show at the time (e.g. at the end of semesters).
- Special Status: If you have two different types of students (e.g. TRIO and Peer)
where one may have different tutoring privileges from the other, you can
select that option and set what the names of the special and
regular students are.
- Meeting Scheduling: For both regular and special status students, you can set the following items: If they initially have
the ability to schedule their own meetings (an option which you can
later add or take away from individual students) and then how many hours of
tutoring they can sign up for on their own, and how many sessions they can sign up for on
their own in the same course. If you want to set a length (e.g. one hour) of all meetings
which students sign up for, you can do that as well.
- Special Classes: If you choose to dilineate regular and special
students, you can set courses which only special status students can
have tutoring in. For those classes, you can also set messages which
regular status students will see if they apply for tutoring in those
courses (though the tutor coordinator is always permitted to sign up any
students for those courses).
- Tips: You can set up tips which will be shown for students or tutors
visiting their respective My Tutor CoordinatorTM pages.
You may also customize VTCV3.1 to not show tips for students and/or
tutors. Many useful tips are pre-entered in VTCV3.1.
- Meeting Codes: If you wish to store Accounting Codes, Meeting Details, Contact
Types, Service Codes, or Pay Codes with each meeting, you can customize the
options for each of those fields.
- Meeting Colors: Meetings may show up in different colors which indicate each
meeting's attributes. You can customize the colors which meetings will show
up in if they have any of the following properties: Removed, Paused,
Pending, or Inactive.
- Website Colors: The background and text colors, as well as the font type used on
the site can be customized.
- Automatic E-mails: If you wish to have relevant e-mails sent to system users, you can
set that option, though students and tutors are given the option to not
receive non-essential e-mails. You may also select to have all e-mails
doubled as system messages; e-mails that can't be sent because the
recipients chose not to accept the e-mails or because you have selected not
to send e-mails will instead be sent as system messages.
- Simultaneous Sessions: You can set the maximum number of one-on-one sessions that a
tutor can have at the same time involving regular status
students and special status students.
These meetings must all be with students receiving tutoring for the same
- You should also specify the minimum number of days notice a student must give to pause a meeting and
avoid being charged as having missed it. Below
that you can specify the percentage of their usual hourly pay that the
tutor will receive for sessions which a student misses without proper
notice. Then, if you want, you can set the number of times that a student can miss a specific meeting and the number of overall misses a student may have before the tutor coordinator is notified and given the option to remove the meeting or student.
(C) 2004 Guy Goldstein